Export Procedure in the event of a no Trade Deal with The EU.

Customs Agent Authorisation Portico Customs Tax Account

There will be 5 main differences when exporting in the event of no Trade Deal with the EU:-

1) Customs Declarations.

Every item leaving the UK will be subject to a customs declaration. This will need to travel with the goods along with a detailed picking note and commercial invoice.

Foodlynx have our own system that is linked to our appointed Customs Broker, to make our customer’s lives slightly easier!

2) Health Certification.

Every Food item that is produced from animal products, including meat and dairy products, will be required to be inspected by an Official Veterinary Surgeon, who issues a health certificate that travels with the goods. 

Foodlynx have our own system that is linked to our appointed OVS and Coldstore, to make our customer’s lives slightly easier!

3) Transit Times.

Transit times (the amount of time it takes from the order being placed to the time the goods are received) will be considerably more.

Any goods delivered to our cold store or collected by Foodlynx Logistics, will be delivered week 1 for dispatch week 2. This will give customs and OVS a suitable timescale to produce the relevant documentation.

4) Acceptance into Foodlynx Coldstore

As from 31st October, products that are to be taken out to Europe need to follow the following procedure. Failure to do so will result in the goods not being accepted at the cold store.

  1. Goods must be booked in using our online booking in system. This should be done either by The Customer, Producer or Haulier. Telephone booking will NOT be accepted.
  2. Each pallet must be clearly labelled using the Foodlynx online label producer. The label must be stuck on each and every pallet arriving at the store, without Exception.

5) Import Tax or Duty

As the UK will be outside of the EU, import tax or duty will have to be paid on all goods entering into the EU. Our Customs Agents, Portico, will invoice the owner of the goods directly, (be it the customer or the supplier). This tax must be paid by same day payment on receipt of invoice. If no payment is made, the goods will have to be removed from the truck and the owner of the goods will receive a £160 missed transit charge.

Applications for a duty deferment account with Portico and the appointment of a customs agent buttons are found on the Customer set up page.

No Trade Deal Prodecures

  1. Complete the account set up (Customs Agent Authorisation, Foodlynx Transit Account & Portico Duty Account). All found on the Customer set-up section of the website.
  2. Place an order with your supplier.
  3. The Supplier produces the goods.
  4. The Supplier uses the Foodlynx Customs Declaration button on our website, to notify Foodlynx & our Customs Agents of the order. By completing this, it gives us all the information required for our Customs Agents to complete the Export & Import Documentation. Please note:- The Commercial Invoice and detailed Picking note must be uploaded using the drag and drop function on this declaration.
  5. The Importing agents in Spain will then be contacted by our Export Agents informing them of a pending import.
  6. If the products being sold are made from animal products, (ie) meat or dairy, The Supplier must use the Export Health Cert. button on our website, to enable an Export Health Certificate (EHC) to be produced. (One EHC per product containing animal products). Please note:- all supporting documentation must be uploaded using the drag and drop function of this declaration.
  7. The Supplier then uses the Coldstore Booking button on our website to book in their pallet for delivery into our coldstore. Alternatively, The Customer may use the Collect My Pallet button, to notify us to collect the goods. Please note:- Goods will not be accepted if one or the other system is not used.
  8. The Supplier must then use the Print My Pallet Label button on our website. They must secure the pallet label to the pallet, before collection or delivery. Please note:- Goods will not be accepted if this is not completed.
  9. By the time the goods arrive at our warehouse (either delivered or collected), the appropriate Customs Documentation and Export Health Certificates will have been applied for by our Customs agents and Official Veterinary Surgeon.
  10. All goods will arrive or be collected in Week 1 for dispatch Week 2. The transit time of the goods will increase, so Customers must allow for this in their stock-holding.
  11. On Week 2, the goods will be loaded onto the truck, supervised by the OVS, who will sign and issue the EHC’s and give them to the driver. The OVS will then seal the truck ready for dispatch.
  12. The truck will drive to the port where the driver will collect the Export & Import Documentation from our Customs Agents and start the Export and Import process.
  13. Please note: All import duty will need to be paid to The Import Agent before dispatch. They will send an invoice directly to the Importer.
  14. All customs bills will be added to the bill payers invoice and will be on your 30 day account at Foodlynx.